local operations and logistics are done by the locals....the board has a template for the proposal and will review it and tweak as needed.Funding is both local and national.
NSXPO 2013 - where?
- Thread starter Pooh
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local operations and logistics are done by the locals....the board has a template for the proposal and will review it and tweak as needed.Funding is both local and national.
The organizing committee is made of "locals" who volunteer to do the legwork (since they are familiar with local areas of interest, tracks, hotels, etc.) and they then work with the NSXCA Board who will review/approve/pay contracts and handle the financial aspect as well as the registration process.
Would you have a sample document from a past event so one could see all of the criteria/metrics the board needs for approval?
Please pm me your email
As Bob noted, no one has submitted a proposal for VIR to date.
I'd just like to add a thought regarding Virginia International Raceway (which is one of my favorite tracks). NSXPO typically consists of three days of social activities plus two days of a track event. The two should be in relative proximity, but they can be far enough away that a different hotel is used for the track days vs the social days. So even if the track event is at VIR, that doesn't mean the social activities have to be based in Danville; the social event could be based in Greensboro, Winston-Salem, Roanoke, or the Triangle, or as far away as Charlotte or even Asheville.
Also, regarding Road Atlanta vs AMP, there is already a precedent for one NSXPO using two tracks (NSXPO 2002 in Texas). So if a committee wants to submit a proposal with a track event taking place on two different tracks on consecutive (but non-overlapping) days, that's perfectly acceptable.
I vote for VIR, never been there before or Watkins Glen. 2004 NSXPO was my first and possibly my favorite! Met some good friends, many of them are still members and Brian Redman was a great guest!
Ken, you'll have to forgive me as I've never been to an NSXPO before so I lack knowing the additional social activities and caliber of accommodations that the attendees can typically expect to demand and sustain. Taking a stab in the dark, Danville wouldn't suffice
However, Greensboro being less than an hour away would open up many options and then the track itself has great lodging options between the new townhomes, the lodges and the garage suites for those that hung back to track.I was forwarded a proposal that was submitted a few years back by one of the known NSX organizers in this region that did cover many of these items. With a little legwork updating current prices and dates there could already be a decent framework to base a proposal from.
Typically, are the social events held on weekend days and track events held on weekdays? Obviously, this opens up the door on course pricing and availability.
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I forwarded two proposals to you just now, one successful and one "rejected" in its original form after revisions were not able to be made based upon input from the Board.
Yes, typically the social portion is over the weekend with the track on monday and tuesday (generally less expensive and easier to get track time on weekdays) and the social has higher attendance when held over a weekend when non-track rats are able to make it a long weekend rather than need to make extensive plans surrounding their jobs.
How about some suggestions for social events in Atlanta?
Georgia aquarium?
Tour of Alex's compound?
Georgia aquarium?
Tour of Alex's compound?
Perfect, not only logical but also opens up the track availability/cost. Thank you for forwarding the documents. It appears that I have some reading to do.
We are just winding down NSXPO 2012 today so we will have a few members coming back this week who would be invaluable sources of info and help to you and others willing to join you to submit a proposal.
Bob has answered your other question.Ken, you'll have to forgive me as I've never been to an NSXPO before so I lack knowing the additional social activities and caliber of accommodations that the attendees can typically expect to demand and sustain. Taking a stab in the dark, Danville wouldn't suffice
As for the social activities, it's really up to the committee to decide what to suggest. There is almost always a group drive of some sort, and a day devoted to technical seminars (with an option for spouses/SO's to go touring or shopping during that time). Other activities may include museums, go-karting (indoor or outdoor), or any other local attractions. And meals together throughout the event.
The caliber of accommodations is generally quite nice for the social activities, typically in a hotel that's 3.5 or more stars on most travel sites, anything from a Hampton Inn up to an Omni. Room rates for our block are a function of the local market, and have ranged from $79/night (Columbus OH) to $149/night (Northern California). The accommodations near the track are sometimes not as nice, depending on what's in the area; we've used 2.5-star places like Comfort Inn and Best Western near the track where they're not used for the social activities. This would almost certainly be the case in Danville, which doesn't have any true luxury properties. Oh, and the same thing is generally true of the meals; the food is usually upscale and creative during the social activities, but sometimes more basic during the track days.
These aren't necessarily strict requirements, but that gives you an idea of how we've generally conducted our events in the past.
HTH
Thanks for the input, Bob answered a ton of my questions offline as well.
Track day accommodations aren't foreign to me, you sort of get what you can with the area. I was more curious in terms of the social gathering portion. I have a solid and unique location in mind for the social portion.
As far as VIR, without leaving the track there are a few excellent options for lodging. The Villas (townhomes) would offer those the option that want upscale living (you can rent upstairs, downstairs w/ garage or the whole unit), the lodges and the garage suites. Overflow could still go out to Danville. There's also the Oak Tree Tavern for a Monday night casual dinner and the Spa to keep the spouses happy while all of the cars are buzzing around all day.
After all of the feedback in my inbox tonight, I'm going to take the initiative and work with others in the region to get a decent proposal drafted.
great to see you taking an interrest.In general it helps if you have a team working on the social side and a team on the track aspects..with oversite to blend the two.The social side could emphaize the local culture/cuisine......barbecue and cobler anyone:wink:
Sounds GREAT!!!!!!! Just got back from XPO where we had a fabulous time again. Wasn't 04 XPO at Watkins Glen? It was definitely memorable.
If you have questions regarding track, I would contact Chin Motorsports since they will have all of the contacts at VIR.
If you have questions regarding track, I would contact Chin Motorsports since they will have all of the contacts at VIR.
Saying you want it in a place doesn't make it happen there.
Putting together a planning committee, doing the research and presenting a proposal, with a corresponding commitment to do all the work to hold it there - THAT makes it happen.
The Oak Tree is more than just casual -- the restaurant serves excellent food!
Something else to seriously consider, having just put on the track event...It seems like every year we get less NSX owners interested in tracking their cars. I don't know why, but it's become a very difficult sell which has required that we open it up to other marques in order to break even. Even so, we struggle to do so.
This year, HPR being my home track, I know quite a few drivers from other local clubs (PCA, CECA, etc.) and expected to be able to easily fill our numbers; but the Monday/Tuesday format worked against us in a serious way! The thing about locals is they get to drive this track (wherever it is) all the time, so it's not worth taking extra time off work to do so at NSXpo and that hurt us this year. This becomes even more important the more expensive the track is to rent, as will be the case with either VIR or RA.
Without an abundance of local NSX owners near the venue with obvious motivation to attend (and I mean a whole lot, a la California), I would seriously consider holding it on the weekend to boost local participation, perhaps concurrently with some of the less interesting social events to reduce the temptation for NSX owners to "go social" instead.
The other thing to consider is only doing a one-day school but I've had several people tell me they'd have no interest in cutting the time down.
This year, HPR being my home track, I know quite a few drivers from other local clubs (PCA, CECA, etc.) and expected to be able to easily fill our numbers; but the Monday/Tuesday format worked against us in a serious way! The thing about locals is they get to drive this track (wherever it is) all the time, so it's not worth taking extra time off work to do so at NSXpo and that hurt us this year. This becomes even more important the more expensive the track is to rent, as will be the case with either VIR or RA.
Without an abundance of local NSX owners near the venue with obvious motivation to attend (and I mean a whole lot, a la California), I would seriously consider holding it on the weekend to boost local participation, perhaps concurrently with some of the less interesting social events to reduce the temptation for NSX owners to "go social" instead.
The other thing to consider is only doing a one-day school but I've had several people tell me they'd have no interest in cutting the time down.
just to add my support to submissions... I am just coming off organizing the NSXPO in Colorado and am very willing to help folks with proposals.. sample docs, budgets, things to think about, checklists... I will gladly help.
pm me,
--bruce
pm me,
--bruce
Merge with ITR Expo
This is the perfect dream scenario fairy speaking out loud.
About the Oak Tree Tavern, I meant casual as in scheduling terms and not one of the main dinners/events on the itinerary and not attire. Probably the wrong word choice for that one.
Oak Tree Tavern = the very best bisquits I've had ever. Especially when slathered in butter. Yum.
I'm sure all you southerners are going to tell me of many other places to get even better bisquits. Good. Just provide addresses as we'll be down south in November.
A track event that had both the ITR and S2000 clubs' support (not just postings on the forums, but real support) has some interesting possibilities and would certainly increase the chances of breaking even on the event.
Does anyone have contacts for the S2000 club(s)?
I think VIR, like the Glen, is a tremendous draw in itself and has a good chance of bringing in enough drivers from other marques to support the event. NJMP was only 2 drivers shy of breaking even without sponsor support (not including the track lunches that were covered by sponsors). If we can get a similar number of NSX owners from the NE/SE area to attend as we did in 2011, we should have a successful 2 day track event.
my many cents
I'm sure all you southerners are going to tell me of many other places to get even better bisquits. Good. Just provide addresses as we'll be down south in November.
A track event that had both the ITR and S2000 clubs' support (not just postings on the forums, but real support) has some interesting possibilities and would certainly increase the chances of breaking even on the event.
Does anyone have contacts for the S2000 club(s)?
I think VIR, like the Glen, is a tremendous draw in itself and has a good chance of bringing in enough drivers from other marques to support the event. NJMP was only 2 drivers shy of breaking even without sponsor support (not including the track lunches that were covered by sponsors). If we can get a similar number of NSX owners from the NE/SE area to attend as we did in 2011, we should have a successful 2 day track event.
my many cents
Although there are indeed advantages to holding the track event on the weekend - they include the ability to draw not only paying students, but also instructors - there are also some significant disadvantages to doing so:
- reducing the attendance of the social portion of the event by pushing it to weekdays
- limited (often none) availability of top tracks for weekend dates
- higher rental rates of tracks for weekend dates
Also, rather than combine our event with another club, it might make more sense to consider collaborating with a driving school, such as one that has a lot of HPDE events in the Southeast including VIR.
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